Erasmus+

Checklist for Outgoing Students

STUDENT MOBILITY FOR STUDIES

Click here for the Student Mobility for Studies Check-List.

Click here for Turkish/English explanations of the documents in Student Mobility for Studies Check-List.

BEFORE MOBILITY

Learning Agreement (Before Mobility): It must be filled under the supervision of your Erasmus Faculty Coordinator and submitted to the Erasmus Office after the signature process is completed.

Invitation/Acceptance Letter: After your university officially nominates you to the host institution, the host institution sends a signed and stamped acceptance letter indicating that they accept you.

Visa Letter: The home institution's (İSÜ) Erasmus Office prepares a visa letter that includes the type of mobility, its duration and the grant amount to be used in visa procedures.

Course Recognition Form: The signed version of the Course Recognition Form must be delivered to our office after the signature process of your Learning Agreement is completed.

Travel Health Insurance: It is the insurance that ensures that the participant's basic expenses are covered during their stay in another EU country. A copy of your travel insurance that covers your mobility period must be submitted to our office.

Euro Bank Account: In order for us to make your grant (80% of the total grant) payment, you need to open a Euro account at Denizbank Topkapı Sanayi Branch and submit a copy of the page with your account information to Erasmus Office.

Copies of Passport Identity and Visa Pages: A copy of your passport identity and visa page must be submitted to our office after your visa procedures are completed. The visa process is under the responsibility of our students.

Accommodation Form: After discussing the accommodation options with the host institution, you need to submit the information of the house, dormitory, hotel etc. to our office. Kindly be informed that accommodation procedures are the students’ own responsibility.

Flight Details: The flight ticket/reservation document you have provided for your travel to the country where you will participate in the mobility must be added to your file.

OLS (Online Linguistic Support): Within the scope of the Erasmus Program, an online language exam will be assigned to your e-mail address via the OLS (Online Linguistic Support) system in order to measure your language competence before and after the mobility. You must complete the relevant exam before your mobility begins.

Grant Agreement: After the steps above are completed, a Grant Agreement will be signed. You are to make an appointment with our office for the relevant process.

Waiver Petition: If you give up on your right for the mobility, you are submit a petition to the Erasmus Office.

DURING MOBILITY

Arrival Form: Upon arrival at the host university, this document must be filled in by the host institution's Erasmus Office and sent to erasmus@istinye.edu.tr 

Learning Agreement (During Mobility): If the relevant course is not opened or if you want to leave the course(s) taken for different reasons during your mobility, the course adding and dropping process can be done. The changes in these courses should be recorded in the "During Mobility" section of your Learning Agreement and the signature processes in the document should be completed.

There is no need to fill in the During Mobility section if there is no course revision.

Certificate of Attendance: The Certificate of Attendance must be submitted to our office after it is signed and stamped by the host institution. The relevant document should be prepared based on the academic calendar of the host institution.

AFTER MOBILITY

Learning Agreement (After Mobility): After your mobility is completed, the final version of the course equivalencies should be specified in the "After Mobility" section of the Learning Agreement and the signature process of the document should be completed.

Transcript: It is recommended to get a signed/stamped transcript showing the courses you have taken from the host institution before leaving the relevant university in order not to prolong the process. If your transcript is not ready at the time of departure, it must be submitted to Erasmus Office as soon as possible by contacting the host institution on an official e-mail.

Entry/Exit Stamps on Your Passport: Copies of the pages showing your entry and exit from the country must be submitted to our office.

OLS (Online Linguistic Support): In order to measure your language competence after the mobility, a second online language exam will be assigned to your e-mail address via the OLS (Online Linguistic Support) system. You must complete the relevant exam after your mobility ends.

Final Form: After the mobility, a form will be automatically sent by the European Commission to the e-mail address you have given to our office during the application. The relevant form must be filled in completely.

Participant Report: In order to guide other candidates who want to benefit from the program, you are expected to prepare a one-page report about your experiences abroad and you can support your report with some entertaining photographs.