EXCHANGE RULES
ERASMUS+ STUDY MOBILITY
This mobility activity is carried out within the framework of the Higher Education Erasmus Declaration and the existing inter-institutional agreements of the Higher Education Institution. (Mobility for Studies is carried out only between partner institutions, it will not be possible to carry out mobility with a higher education institution that is not a partner one.)
The activity consists of a student who is registered in a higher education institution and performing a part of his/her education in a higher education institution abroad which is partnered with an inter-institutional agreement.
The students who will participate in the activity must be full-time students. Graduated students/students who froze their education cannot benefit from the mobility for studies. (Application for student mobility for studies or student mobility for traineeships can be made during registration freeze.)
The minimum period of mobility for studies is 2 full months, or 1 semester and the maximum period is 12 full months. The duration of the mobility must be carried out without interruption. Term breaks (semester breaks) and official holidays are not considered as interruptions in mobility for studies.
CRITERIA FOR SELECTION
Minimum Requirements:
In order to participate in the mobility, students must first meet the following requirements:
1- The student must be a full-time student enrolled in a higher education program in any of the formal education levels (first cycle ‘Associate,Undergraduate’, second cycle ‘Master’ or third cycle ‘PhD’) within the higher education institution,
2- The cumulative grade point average of the first cycle students (associate/undergraduate degree) should be at least 2.20 out of 4.00, (Minimum one academic year’s cumulative grade point average for the programs with annual grading, minimum one academic term’s -fall term- cumulative grade point average for other departments/programs)
3- The cumulative grade point average of the second and third cycle students (graduate/doctorate level) should be at least 2.50 out of 4.00,
NOTE: The graduation grade obtained at the previous higher education level is used for the students who applied for the first semester at the master and doctorate level and have not yet formed a transcript in the higher education institution where the election was made.
4- Having enough ECTS credit load for learning mobility (minimum of 30 ECTS per one term)
5- If the student benefited from Erasmus+ and Lifelong Learning (LLP) within higher education mobility activities in the current education level, the total duration of the new activity and the previous one should not exceed 12 months in total.
GRANT SUPPORT
Grants are given to students to help them with the additional costs incurred during their stay abroad.
Grants are only contributions, they are not intended to cover the student's full costs of the activity.
The countries where student mobility activities can be carried out were divided into 3 groups according to their standard of living and monthly learning and internship grants were determined for the country groups.
The groups of countries and the amount of grants to be given to the students going to these countries are given in the table below.
Students are paid in 2 installments, 80% of the grant is paid before the mobility and 20% upon the successful completion of the mobility (A 2/3 success rate will be required for the credits obtained from the partner organization.) Payments are made in Euro. (If the 2/3 success rate is not met, the 20% grant payment will not be made.)
Students can participate in mobilities without grant. Students without grant are also subject to general evaluation along with other applicants and go through the same process as the students with grant.
The difference of the student without grant is that the student is not included in the budget calculations and is not paid. The absence of a grant is not a justification for the student not being involved in the selection process.
Travel Cost Calculations
In order to contribute to students' travel expenses, the distance between the starting point of mobility and the location of the activity is determined using the distance calculator provided by the European Commission (http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm). Based on this distance, the travel grant is calculated using the table below. The value shown in the distance band calculator corresponds to the round-trip grant amount in the table below, and this amount is not multiplied by two.
STUDENT MOBILITY TO THE COUNTRIES THAT ARE NOT AFFILIATED WITH THE PROGRAM (INTERNATIONAL MOBILITY)
Our university has allocated 20% of the KA 131 Mobility for Studies grant to send students to the countries (1-14 Regions) not related to the Program in the table below.
Groups of countries that are not related to the program and the monthly grant amounts for students going to these countries are given in the table below:
COUNTRIES THAT ARE NOT RELATED TO THE PROGRAM (REGION 1-14 COUNTRIES)
ADDITIONAL GRANT OPPORTUNITY AND BENEFIT METHODS FOR STUDENTS WITH RESTRICTED ECONOMIC FACILITIES
In addition to the monthly grant amounts specified in the Grant Table, students with financial difficulties may be provided with an additional grant of 250 € per month from the relevant mobility budget, provided that they comply with the following scope and request to get the grant, if they document their situation.
1) Those who are subject to Law No. 2828 (Those who have a protection, care or shelter decision by the Ministry of Family and Social Services pursuant to Law No. 2828)
2) Students for whom protection, care or accommodation decision has been taken within the scope of Child Protection Law No. 5395
3) Those who receive orphan's pension
4) Children and Spouses of Martyrs/Veterans and Veterans themselves
5) Those who are entitled to a disability pension for themselves and their families (It is sufficient to submit a document proving that the student or parents/legal guardians of the student has received financial support from municipalities, public institutions and organizations (Ministries, Social Assistance and Solidarity Foundations, General Directorate of Foundations, The Red Crescent in Turkey (Kızılay), AFAD) at the time of his Erasmus application.)
6) Disabled (Disabled people with a disability rate of at least 70% documented by the Disability Health Board report in the "Regulation on Disability Assessment for Adults" published in the Official Gazette dated February 20, 2019 and numbered 30692)
7) Students who have one of their parents or their guardians over 65 years old and who receive disability or needy pension within the scope of the Law No. 2022, dated 01.07.1976, on Pensions for Those who are in Need, Powerless and Orphaned Turkish Citizens and Disabled and Turkish Citizens that are In Need.
8) Those who themselves or their first-degree relatives receive disaster victim aid from AFAD.
Credit and Dormitories Institution (Kredi ve Yurtlar Kurumu) scholarships and similar scholarships, other success grants, aids and scholarships, and one-time aids are not considered within the scope of financial aid.
EXTENSION OF THE MOBILITY PERIOD
If the student wants to extend the mobility period, his/her request is evaluated by the Erasmus Office and the faculty/department officials of the student. Depending on the approval of the institution and the academic status of the student, it is possible to extend the mobility period.
The following requirements must be met for extension:
1- The extended period must follow the current term without any interruption (Holidays and term breaks are not considered as interruption.)
Note: If the host institution deems appropriate; provided that the mobility is completed before the end date of the project, mobility can be made in the fall period following the spring term. No grant is paid for the gaps between the spring and fall semesters.
2- In order to extend the deadline, the request must be submitted no later than 1 month before the originally scheduled mobility ending date. If the request is accepted by all parties, the Grant Agreement should be amended (in case of sufficient grant) and all necessary procedures for extension of the term should be completed.
Note: The minimum duration of Student Mobility for Studies is 2 months. The minimum durations cannot be reduced except for force majeure. In case the mobility period is below the minimum duration, the grant payment is not made for that mobility.
ACADEMIC FEES
The host higher education institution cannot request any academic fee from Erasmus+ students. The academic fee includes tuition, enrollment fee, exam fee, laboratory fee and library fee.
However, for the fees required for insurance, residence permits, student transportation cards, academic material copying and use of laboratory products, the host higher education institution will charge the same fee that applied to other students.
Students must be enrolled in their home higher education institution by paying their normal fees/tuitions (if they do so) for the period they attend abroad. Prior to the grant payment, the financial eligibility of the relevant student will be checked.
Date of Application: NOVEMBER 12th, 2024 – DECEMBER 13th, 2024
Application Form: https://erasmus.istinye.edu.tr/
Responsible Unit: International Office
Hamidiye Mah. Selçuklu Caddesi No: 10 D Blok Kağıthane/İstanbul, (Vadi D Campus)
Name of Vocational School/Faculty/Institute to Apply: All Vocational School/Faculty/Institute students can apply to the relevant announcement.
The link of the current vocational school/faculty/institute Erasmus coordinator list is as follows:
https://erasmus.istinye.edu.tr/en/erasmus-coordinators
The list of existing agreements is available in the following link;
https://erasmus.istinye.edu.tr/partner-universities
Estimated Quota: 7 (For mobilities to the countries not affiliated with the program, the number of the quota is 1 out of 7.)
*The quota mentioned above; It is the total quota determined for all Vocational School/Faculties/Institutes.
**All Vocational School/Faculties/Institutes will be evaluated in the general order without any quota classification as there are not enough seats for the number of each vocational school/faculty/institute (12).
***The quota is determined by calculating the grant budget that is allocated by Turkey's National Agency on one term (5 months), taking 1st grant group (monthly 600 Euro) into consideration. If the grant is increased, applications of the students on the waiting list will be evaluated.
****Students on the waiting list will be able to benefit from mobility without a grant upon request. (The reserve list will be created for candidates with an Erasmus Evaluation score of 60 and above.)
Number of Days with Grants: The mobility for education is planned to be funded with grants for maximum 5 months, one term (fall&spring). The number of days with grants will become definite upon the closure of applications and will be announced along with main/waiting list.
EXAM INFORMATION:
To benefit from the Erasmus student mobility, a minimum language proficiency level of B2 is required.
Students who have the following exam results will be exempted from the foreign language exam held by our Foreign Language Department and will be evaluated based on the corresponding score of the exam result indicated in the table.
Students who do not have the scores below are required to participate in the exam that will be held by our Foreign Languages Department. (English Preparatory Exam (ISTEP) and/or Erasmus language proficiency exam that is taken previously will not be evaluated as an eligible exam type.)
*The validity period of the documents is 2 years.
**Students who have the certificate of the exams listed in the table above must send their documents to the email address erasmusenglishexam@istinye.edu.tr by Thursday, December 19, 2024, at 5:00 PM, in order for the document verification to be completed.
As part of the ERASMUS+ Study and Internship Mobility applications, an assessment will be conducted to measure your language proficiency in four skills (listening, reading, writing, speaking).
The English Proficiency Exam will be held in person on Tuesday, January 7, 2025. The exam consists of listening, reading, writing, and speaking sections. The listening and reading sections will include short-answer questions, the writing section will consist of open-ended/long-answer questions, and the speaking section will involve a 5-minute face-to-face conversation. Each section of the exam is worth 25 points. Your final score for the English Proficiency Exam will be the sum of the points from each section. You can find an exam sample on our website: (https://yabancidiller.istinye.edu.tr/en/divisions/measurement-evaluaon)
Information about the exam time and the exam room will be published on our website (https://yabancidiller.istinye.edu.tr/en/annoucements) along with the exam list on Friday, January 4, 2025.
The exams will be invalidated for students who cause the following situations during the exam:
- Those who are late for the exam
- Those who behave in a way that disrupts the exam order
All processes related to the foreign language exam are managed by the Department of Foreign Languages. Therefore, if you have any questions regarding the exam, you should only contact erasmusenglishexam@istinye.edu.tr. Emails sent to erasmus@istinye.edu.tr regarding the exam will not be answered and will be redirected to erasmusenglishexam@istinye.edu.tr.
Note: As this is a ranking exam, excuses (including medical reports) will not be accepted in case of absence for any reason, and no make-up exam will be provided.
We wish you success.
*This information has been revised according to the Erasmus 2024 handbook as of November 21, 2024.